Virtual Student Led Conferences Made Easy

Virtual Student Led Conferences Made Easy

Student led conferences are a game-changer. Now, more than ever, they are an important part of the educational experience for students with social distancing in place. You CAN still hold student led conferences this year no matter your situation – virtual, hybrid, or in-person.

Virtual student led conferences still use all of the same components as traditional, in-person student led conferences. (To learn more about traditional student led conferences, read this post.) You will need to make some tweaks to make things work in a virtual setting.

Pre-Conference Questionnaire

Virtual student led conference pre-conference questionnaire

Use Google Forms™ to send parents the pre-conference questionnaire. You’ll get a nice, organized spreadsheet of the responses, making it easy to see who you haven’t heard from. If there are questions or concerns about things that can be addressed during the student led conference, you can include the data or information for parents on students’ conference forms.


You will need to schedule a video or phone chat with parents to answer any questions they may have after the student led conference. Use an online scheduler, like, to take the hassle out of getting all parents scheduled.

Digital Portfolios

Virtual student led conference digital portfolio

With traditional student led conferences, the forms are a big part of what teachers need to prep. For a virtual student led conference, the forms become a digital portfolio.

I created a digital Student Led Conference Portfolio Google Slides for virtual student led conferences. They follow the same format as the printable forms but are reformatted to look like a notebook. Digital portfolios work with any conference but are great for distance learning.

If you use Google Classroom, you can “assign” student led conference portfolios to students to distribute materials. The tricky part of doing this virtually is getting the personalized data sheets (Conference Reports) to each student, which will need to be done separately or individually after distributing portfolios.

Student Led Conference

Virtual student led conference digital portfolio

Students can conduct their conferences with their parents at any time before the scheduled chat with you. If you’re using Google Classroom, have students “submit” their portfolio to you once they’ve finished their conference. You will be able to see that the conference is complete, and you can review their goals, questions, etc. that they filled in during their conference.

Video Chat or Phone Call

Email parents a few days before their scheduled chat with you to make sure they know how you’ll be “meeting.” If you’re going the video chat route, use the same platform that you use for distance learning to avoid any hiccups with a different platform. If their child is familiar with the platform you use daily, it will make connecting easier.

Review the pre-conference questionnaire and student portfolio before the chat so you can answer questions or talk about how you can work as a team to benefit their child’s education. Make notes so you’re ready to go and can stick to your scheduled timeframe.

Post-Conference Questionnaire

Virtual student led conference post-conference questionnaire

Use Google Forms to gain helpful anonymous feedback from parents and students about student led conferences. I know – asking for anonymous feedback can be HARD. But getting feedback is the best way to grow and improve.

Student Led Conferences Planning Guide Freebie

Benefits of Virtual Student Led Conferences

  • There are usually some families who are unable to attend conferences. You can still include all families with the virtual model.
  • You save a LOT of paper. No more printing and handwriting forms!
  • Digital portfolios are easy to manage, and students can work on them anytime during the school year.
  • If you’re a 1:1 school or adding more tech into your teaching, this is an excellent way to teach students life skills through building their digital portfolio and conducting their presentation (conference).

Student Led Conference Digital Portfolio

Hold your Student Led Conferences digitally! This student portfolio for Google Slides has everything you need to make your parent-teacher conferences work for students at home or digitally in the classroom. Plus, the included guide will help you plan and execute your conference like a pro.

Student Led Conference Digital Portfolio
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