How to Effectively Run Student Led Conferences

how I run student led conferences

When I moved to North Carolina and began teaching 5th grade I was introduced to student led conferences. I quickly fell in love.

It can be hard when you’re required to hold a conference for every student. The time it takes for one conference makes for long days. Especially if your school doesn’t provide time during the workday for conferences.

It can be difficult to have a conference for students who are doing great. Parents come in and you tell them how wonderful their child is, and in 3 minutes the conference is over. It can feel like you wasted their time.

It can be tough when you have a struggling student – academically, behaviorally, or both – and the entire conference just feels icky. You feel like it’s just a lot of negativity coming out, overshadowing any positives you planned to throw in.

It can be terrible when a parent comes in with nothing but negativity to unleash on you. They throw any blame regarding their child’s grades or behavior on you. Their child isn’t at the conference and cannot be held accountable.

Do any of these scenarios sound familiar? Year after year conferences just exhausted me. It was tough to sit through several hours of conferences after a day of teaching. I would go through these highs and lows in one-on-one conferences. My students didn’t get anything out of them and I was exhausted explaining the same things over and over again.

The empowerment that my students got from running their own conference was incredible. They didn’t have to sit on the sidelines and listen to me tell their parents about their grades. Parents really enjoyed student led conferences, too, because they got to see a new view of their child’s educational journey.

Student led conferences are easy to prepare for and will change how you hold conferences in your classroom.

SCHEDULING

Use an online scheduler so parents can choose the time that works best for them! No more back and forth with parents, trying to find a time that works for everyone.

I used SignUpGenius.com for my conference sign-ups. It’s free and easy to use. They will even send an email reminder to parents a few days before. One less thing for you to do!

With student led conferences, I scheduled 4-5 at a time for a 20-30 minute block. Students lead their parents through the conference. I walked around the room, meeting with families about the questions they had.

Student led conferences can also be held with the traditional type of time blocks with one family at a time. The student still leads the conference, but you sit with them rather than walking the room.

student led conferences

BEFORE THE CONFERENCES

Send home a questionnaire asking parents what they’d like to discuss at their child’s conference. This will help you prepare for each conference ahead of time, so gather any information, data, and resources to answer parent questions during the conference.

student led conference questionnaire

Each student will need a folder for their conference materials. I used a simple manila file folder and had my students decorate it at the beginning of the year. We used these folders all year for conferences and they took them home after the last conference of the year.

FORMS

You need to have forms prepared ahead of time. The most important form is the student script. If you only use one form, make sure this one is it. (More details below.)

The questionnaire (above) asks parents what they would like to discuss at the conference and is sent home and returned to you ahead of time.

The self-evaluation allows students to reflect on their behavior, work habits, reading, writing, math, and science progress. Students fill this out in-class before the conference.

student self evaluation form

The student script leads students through the order of events that they need to talk about. You choose what you want students to cover in the allotted time for the conference. Keep that in mind when creating the script!

I always start with the most important things first on the script. If a family runs out of time, they can finish up at home. I include at least one educational component that I want parents to be aware of and one student project to show their work. The educational component could be your class website, a science or math notebook, or where to find end of grade testing review materials. It just depends on the time of year.

student led conference forms

The conference report is something for the teacher to fill out for each student with data. It can include DIBELs scores, progress through school programs (such as Accelerated Reader), subjects that need additional practice, behavior and work habits, etc.

My conference reports changed each year, depending on what time of year it is and what I felt was most important to focus on.

student led conference forms

Students create goals with their conference guest based on areas they feel they need to improve on.

student goal forms

I gave my students goal setting ideas in their folder in case they need some extra help deciding.

student led conference forms

OTHER THINGS TO CONSIDER

  • Data Binders: My first year with student led conferences I did not keep a data binder for each student. The second year I did at the suggestion of the other teachers I was working with. Personally, data binders were more of a pain for me to keep up with and make sure students were taking them home regularly. I don’t necessarily see a benefit to having them just for student led conferences.
  • Require Students To Attend: As part of my email to parents that had the Sign Up Genius link included, I let parents know that students were required to attend due to the nature of the conferences being student led. If parents couldn’t attend with their child, I offered families the choice to go through their conference folder at home and return it to school.
  • Offer an Incentive for Students: This is helpful to get students to attend with parents or for them to bring back their folder with everything completed if they have an at-home conference. My team offered students a No Homework Pass for attending.
  • Display Student Goals: Keep student goals in view by having students write them on pennants to hang in your classroom. This is an example of my students’ goals one year.
student goal pennants
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Student Led Conference Forms

Student led parent-teacher conferences are a great way to involve students in their education! Parents enjoy attending because they get to see things from their child’s perspective. Students enjoy presenting because they get to be involved in the process and not just sit on the sidelines and hear what their teacher thinks. These forms can help you organize your own student led conferences this school year.

How do you run your student led conferences? Let us know in the comments!

Get ready to rock Student Led Conferences with this planning guide!

Get ready to rock Student Led Conferences with this planning guide!

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